BidOps Desk

Operator dashboard for source health, qualification, pursuit readiness, and audit state.

Dashboard data: operator-dashboard-read-model.v3 generated from seed at .

Ranked operator queue

Priority reflects the recorded blocker, deadline, or freshness risk.

6 open items
RankQueue itemSeverityDueSource
#1Overdue EvidenceRanking rationale: Commercial auto insurance evidence is overdue and blocks package approval.Next operator step: Request and review the current commercial auto insurance certificate.criticalJul 17, 2026, 5:00 PMclient-evidence-version-insurance-1
#2Change ImpactRanking rationale: Addendum 1 invalidated mandatory package coverage and client authorization.Next operator step: Revalidate requirements, regenerate the package, and request fresh approval.criticalJul 18, 2026, 5:00 PMopportunity-document-1#addendum-1
#3Deadline RiskRanking rationale: The response deadline is inside the operator escalation window.Next operator step: Confirm the remaining response plan and assign every open requirement.criticalJul 19, 2026, 5:00 PMopportunity-version-1
#4Launch BlockerRanking rationale: Paid-pilot launch is blocked until the first human submission receipt exists.Next operator step: Follow td-bea653: a human authorizes and performs final submit, then attaches the receipt.criticalNo due datedocs/operations/first-human-submission-receipt.md
#5Approval ExpirationRanking rationale: The current package approval expires before the response deadline.Next operator step: Renew authorization against the immutable package version before expiration.warningJul 20, 2026, 5:00 PMpackage-approval-version-1
#6Source HealthRanking rationale: The Texas ESBD checkpoint is outside its freshness SLA.Next operator step: Rerun the ESBD connector and inspect the checkpoint receipt.warningNo due datesource-run-esbd-1

Paid-pilot launch readiness

11 of 12 criteria pass; 1 blocked and 0 stale.

  1. Criterion 1: SAM, USAspending, ESBD, email, and manual ingestion are stable.

    Status: pass

    Owner: Ingestion operator

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/phase1-ingestion-reliability-2026-07-16.md

    Next action: Monitor ingestion receipts and rerun proof after source configuration changes.

  2. Criterion 2: Raw solicitation files are immutable and versioned.

    Status: pass

    Owner: Data integrity owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/phase1-ingestion-reliability-2026-07-16.md

    Next action: Preserve immutable document hashes and review version-drift alerts.

  3. Criterion 3: Deadline and addendum changes trigger alerts.

    Status: pass

    Owner: Source monitoring owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/phase3-dallas-source-change-2026-07-16.md
    • docs/proof/managed-compliance-matrix-2026-07-16.md

    Next action: Review change alerts and revalidate affected requirements after each addendum.

  4. Criterion 4: One client’s capabilities and evidence are fully modeled.

    Status: pass

    Owner: Client evidence owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • packages/evidence/src/evidence-vault.integration.test.ts

    Next action: Keep the pilot client vault current and approved.

  5. Criterion 5: Hard disqualifiers are deterministic.

    Status: pass

    Owner: Qualification owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/phase0/README.md
    • docs/proof/phase2-shadow-calibration-2026-07-16.md

    Next action: Rerun deterministic hard-gate calibration when rules change.

  6. Criterion 6: Decision packets are evidence-linked.

    Status: pass

    Owner: Pursuit operator

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/grounded-proposal-sections-2026-07-16.md

    Next action: Review cited evidence before approving each decision packet.

  7. Criterion 7: The compliance matrix captures mandatory requirements reliably.

    Status: pass

    Owner: Compliance owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/managed-compliance-matrix-2026-07-16.md

    Next action: Revalidate the compliance matrix after requirements change.

  8. Criterion 8: Proposal claims cannot enter an approved package without evidence.

    Status: pass

    Owner: Proposal reviewer

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/requirement-evidence-mapping-2026-07-16.md
    • docs/proof/grounded-proposal-sections-2026-07-16.md

    Next action: Resolve evidence gaps and conflicts before package approval.

  9. Criterion 9: Every external action requires explicit authorization.

    Status: pass

    Owner: Submission operator

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/client-approval-inbox-2026-07-16.md
    • docs/proof/portal-safety-2026-07-16.md
    • docs/proof/pilot-operations-2026-07-16.md

    Next action: Record explicit authorization for every external action.

  10. Criterion 10: One proposal has been prepared and submitted through the process.

    Status: blocker

    Owner: Human operator

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/operations/first-human-submission-receipt.md

    Next action: Complete td-bea653: the human operator authorizes and performs final submit, then attaches the receipt to the immutable package version.

  11. Criterion 11: A source outage cannot fail silently.

    Status: pass

    Owner: Source monitoring owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/phase1-ingestion-reliability-2026-07-16.md
    • docs/proof/phase3-dallas-source-change-2026-07-16.md
    • docs/proof/operator-dashboard-2026-07-16.md

    Next action: Monitor source-health alerts and investigate any silent gap.

  12. Criterion 12: The system can produce a complete audit trail.

    Status: pass

    Owner: Audit owner

    Verified:

    Proof references:

    • docs/proof/paid-pilot-readiness-2026-07-16.md
    • docs/proof/operator-dashboard-2026-07-16.md
    • docs/proof/portal-safety-2026-07-16.md
    • docs/proof/pilot-operations-2026-07-16.md
    • packages/evidence/src/evidence-vault.integration.test.ts

    Next action: Review audit receipts before closing each pursuit.

Outcome intelligence

Descriptive only: recorded contract value and operator cost are not profit or predictive ROI.

Sparse cohort warning: 8 recorded outcomes is below the 30-outcome calibration cohort.

Recorded outcomes
8
Wins
2
Losses
3
No-bids
2
Canceled
1
Withdrawn
0
Unknown
0
Operator effort
4,800 minutes (80 hours)
Recorded operator cost
$12,000.00
Awarded contract value
$240,000.00
Contract value to operator cost
20:1

Evidence autopilot · request workflow

Resolve evidence before submission

Pilot client · read model generated 7/16/2026, 8:05:00 PM

  1. STEP 1RequestAutopilot queue
  2. STEP 2EvidenceClient records
  3. STEP 3SubmitPackage approval

1. Autopilot requests

3 open · 1 blocking

2 unresolved requirements

2. Evidence provenance

Evidence request records retain their stated source references and current state.

Current commercial auto insurance certificateneeds_client_upload

A current commercial auto certificate is missing from the approved client evidence vault.

source: opportunity-document-1#section-5.4requirement: RFP section 5.4 — Commercial auto insuranceformats: PDF, JPG, PNG
Approved HUB certificationapproved

No blocker. The approved HUB certification is current and proposal-safe.

source: client-evidence-version-cert-1requirement: RFP section 3.1 — HUB certificationformats: PDF
Current signed W-9needs_client_upload

The approved W-9 expired and cannot support the current package.

source: client-evidence-version-w9-1requirement: RFP attachment C — Vendor tax formformats: PDF
Proposal-use approval or a replacement approved case studysubmitted

The reference evidence is on file but is not approved for use in proposal claims.

source: client-evidence-version-reference-1requirement: RFP section 7.2 — Relevant experienceformats: PDF, approval record

3. Package submission

Approval unavailable until mandatory evidence requests are resolved.

Cannot submit: package approval status is blocked.

Approved evidence records change only after client approval; unresolved requirements stay unknown until then.

Submission safety

Human final submit required

The system prepares the approved package, then stops. A human completes final submit.

Resolve blockers before human final submit
System final submit

Disabled

Immutable package

proposal-version-2

sha256:proposal-version-2
Authorization

Not yet recorded for this package

Human submission checklist
  • Required: Current package approval
  • Required: Package-bound authorization
  • Required: Stopped before final submit
  • Required: Human submission receipt
Why final submit is blocked
  • A current approval is required for the immutable package version.
  • Portal assistance must complete visible preparation before human final submit.
  • Replay evidence must show the workflow stopped before final submit.
  • A human must authorize this exact immutable package before final submit.

After the human submits, attach the portal confirmation to this immutable package version.

Change radar

Impact heatmap

Addendum changes linked to Dallas facilities maintenance RFP

Current source state

Source changes are live: invalidated approvals and packages must be regenerated before submission.

Invalidated
2invalidated
Flagged
1flagged

Requirement impact matrix

Rows are grouped by requirement and ordered from invalidated to flagged impacts.

invalidatedflagged
RequirementSource deltaAffected artifactsImpact level
Requirement · req-bondrequirement_changed

Requirement changed from "Bid bond of 5%" to "Bid bond of 10%".

Bid bond of ten percent (10%) is required.

docver-1 → docver-2
invalidated · approval
approval-1
Client approval of bond response is invalidated because requirement req-bond changed.
invalidated · package_file
package-1
Submission package version 1 is invalidated because requirement req-bond changed.
invalidated
Response deadlinedeadline_changed

Response deadline changed from 2026-08-15 to 2026-08-01.

oppver-1 → oppver-2
flagged · evidence_mapping
mapping-1
Insurance evidence mapping must be rechecked against the new response deadline.
flagged

Affected opportunity

Dallas facilities maintenance RFP

Explainability / Vertical timeline

Evidence chain for a matrix row

Bid bond of 5% is required and supported by client evidence.

matrix row
Chain status
Complete
Missing links
0
Excluded evidence
0
5-stage chain
  1. 1
  2. 2
  3. 3
  4. 4
  5. 5
Audit trail
TimeActorEvent
Jul 18, 2026, 10:00 AMoperator-1Approved bond letter evidence.
Jul 19, 2026, 9:30 AMsystemLinked evidence to matrix row.

Every link in this chain is inspectable from source document to output.

Dallas facilities maintenance RFP

Buyer
City of Dallas
Response due
2026-08-22T22:00:00.000Z
Pursuit state
active
Approval state
package blocked pending client evidence

Source health

SAM.gov

healthy

Next action: No action needed.

Texas ESBD

degraded: last sync missed SLA

Next action: Inspect source health receipt and rerun connector.

Qualification and decision rationale

Decision rationale

pursue_with_conditions: strong service fit but insurance evidence is missing

Next action: Request current commercial auto certificate from client.

Expected pursuit value

$14,500 net expected value

Next action: Review weighted factors before approval.

Requirements, evidence gaps, and approvals

Overdue requirement

Commercial auto insurance evidence is overdue

Next action: Assign evidence request to client approver.

Missing evidence

Bid bond capability is a conflict requiring clarification

Next action: Send clarification draft before package approval.

Client approval inbox

Pilot client

BidOps recommends pursuing with conditions because service fit is strong and insurance evidence is still missing.

Package approval
blockedApproval unavailable until mandatory evidence requests are resolved.
Client scopeShowing requests for Pilot client only.
Requests4

Selected request

Upload current commercial auto certificate.

needs_client_upload
Evidence state
missing
Required artifact
Current commercial auto insurance certificate
Requirement reference
RFP section 5.4 — Commercial auto insurance
Source reference
opportunity-document-1#section-5.4
Request text

Please upload the current commercial auto insurance certificate as a PDF, JPG, or PNG so we can verify RFP section 5.4 before package approval.

Blocker reason

A current commercial auto certificate is missing from the approved client evidence vault.

Upload certificate for review. →

Audit events

  1. — qualification-analyst: Generated evidence-linked decision rationale.
  2. — proposal-drafter: Blocked package approval because mandatory evidence is missing.